Users, Teams and Permissions
Configure users and permissions in MLM-AI
Last updated
Configure users and permissions in MLM-AI
Last updated
Administrators or users with User Management privileges can manipulate teams and users. From the User Management menu, use the Teams and Users tabs to create, modify or deactivate users and teams:
Selecting the Users tab, then "Add User" opens the user creation page.
The user email address is also its login ID
Administrators can toggle the "Require password reset" when creating a user for the first time, in order to force password change
Select teams to assign to the user. Multiple teams can be chosen.
In MLM-AI, teams are containers for permissions. Users are assigned teams who in turn gives access to the specific product functionality.
There are two ways users are granted permissions to MLM-AI functionality:
By being added to a team configured with one or more application-level permissions
By being added to a team who is then assigned to a monitor
Lets look at each of these in turn:
Users are granted role-based permissions according to the teams they are added to. These permissions can be selected from the Teams configuration page:
The following permissions can be configured to a team:
| Permission/Role | Permissions granted |
|---|---|
System Administrator | Full access to all of MLM-AI functionality. |
User and team management | Create and modify teams and users. |
Monitor management | Create and modify Monitors. |
Reviews Supervisor (ALL monitors) | Can manipulate any reviews for any monitors: change status, submit, upload, add screening decisions. |
Review upload (ANY assigned monitor) | Can create upload reviews for any assigned monitor. |
Reports Management | Submit and schedule reports. |
Review submit ad-hoc (ANY assigned monitor) | Can submit on demand reviews for any assigned monitor. |
Data export (ANY assigned monitor) | Can export contents of reviews (Excel, etc) for external processing. |
Work assignment | Ability to assign/unassign abstracts when the Work Assignment feature is enabled. |
Making a team inactive will disable any permissions granted by this team.
When a team is assigned to a Monitor, users in that team are granted access to review results from this Monitor, in order to complete screening activities.
This step is done in the Monitor screen, during Monitor configuration
Members of a team assigned to "Abstract Review" can:
Access to search and inspect contents of the review results
Save screening decisions when no decision yet exists (initial assessment), or update their own decision
Users in this role can not update screening decisions from another user (except when Work Assignment is enabled - see below)
Members of a team assigned "Quality Review" role can:
Access to search and inspect contents of the review results
Save screening decisions to any article, whether or not they have been updated previously by another user
When the Work Assignment feature is enabled, the permissions of a user may be extended so that the user can complete a review:
Ordinarily, a user in a team given the "Abstract Review" role is unable to update another user's decision.
However, if the user is directly assigned the abstract, the user is granted permission to update that article. This permission is only valid for as long the user is assigned the article.
