Users, Teams and Permissions

Configure your users and how they will access MLM-AI

Users and Teams Management

In MLM-AI users are organized into teams and, according to their team assignment are given permissions to the application.
Administrators or users with User Management privileges (see below) can create, modify and deactivate users and teams in MLM-AI.
User management is performed from the Users tab in the User Management menu:
User management
In this page use the Create menu to add teams or users as needed.


In MLM-AI, teams are containers for permissions. Users are assigned teams who in turn gives access to the specific product functionality.
There are two ways users are granted permissions to MLM-AI functionality:
  • By being added to a team configured with one or more role-based permissions.
  • By being added to a team who is then assigned to a monitor.
Lets look at each of these in turn:

Role-based Permissions

Users are can be granted a number of role-based permissions according to the teams they are added to. These permissions can be selected from the team configuration page:
The following permissions can be configured to a team:
Permissions granted
System Administrator
Full access to all of MLM-AI functionality.
User and team management
Create and modify teams and users.
Monitor management
Create and modify Monitors.
Reviews Supervisor (ALL monitors)
Can manipulate any reviews for any monitors: change status, submit, upload, add screening decisions.
Review upload (ANY assigned monitor)
Can create upload reviews for any assigned monitor.
Reports Management
Submit and schedule reports.
Review submit ad-hoc (ANY assigned monitor)
Can submit on demand reviews for any assigned monitor.
Data export (ANY assigned monitor)
Can export contents of reviews (Excel, etc) for external processing.
Making a team inactive will disable any permissions granted by this team.

Assign Teams to a Monitor

When a team is assigned to a Monitor, users belonging to that team will be granted access to Monitor reviews for the purposes of completing screening activities as reviewer.
This step is done in the Monitor screen, during Monitor configuration
Users that are part of a team assigned to any Monitor screening stage will be granted:
  • Access to search and inspect contents of the review results
  • Access to save screening decisions
Note this does not give users the ability to submit a new review, upload reviews or export results. These activities require the corresponding role-based privileges detailed in the table above.